Configuration of Release Strategy for PO

Release Procedure with classification, This procedure is applicable to PR, PO, Contract and scheduling agreements. Item by Item and Header level releases can be configured. For PR – both item by item and Header level release can be configured. For external purchasing documents – Release is possible only at Header level.

Preparation of required objects for Release Strategy in SAP

Before we start configuring release strategy in SAP, we need to define the combination of parameters to trigger the release. This triggering criterion can be a combination of Document type and Purchasing organization along with value depending on which the number of release codes are assigned when the document is created. In SAP we have a run time structure with name CEKKO (Communication Release Strategy Determination Purch. Document) which provides all the possible list of fields using which a release strategy can be configured. To view all this fields of the structure you can use transaction code SE12.

Configuration of Release Strategy for Purchase Order

SPRO Menu Path: SPRO: Material Management -> Purchasing -> Purchase Order -> Release Procedure for Purchase Orders -> Edit Characteristic

Transaction code: CT04

we need follow the same steps except the below points:

• When you mentioned the Structure name CEKKO and field GNETW for purchase order net value, system will ask for the currency since this field is related to numbers and net value of purchase order. Please mention USD as a currency for the characteristic.
• If you have multiple criteria for different range of values, the same has to be provided in Values tab with a Multiple Value radio button tick in Basic data.
• Since there will be intervals in the purchase order values, you have to configure the characteristic to allow the values in intervals. For the same please tick the check box “Interval Values allowed” in Value assignment block in Basic data tab.

• Creating Class for Purchase order Release

  Once we have all the characteristics ready with us, we need to group them into a class. Please see the below procedure to create the class.

  SPRO Menu Path: SPRO: Material Management -> Purchasing -> Purchase Order -> Release Procedure for Purchase Orders -> Edit Class

  Transaction code: CL02.

  In main screen of CL02 transaction, provide appropriate Class Name and click on Create button. Make sure that the class type must be 032.

Define Release Strategy for Purchase Order

After the class is ready, the next is to configure the elements required in release strategy. Following elements are required.

• Release Groups
• Release Codes
• Release Indicator
• Release Strategies
• Workflow

Configure Release Codes

Use following SPRO path for configuring these elements of release strategy.

SPRO: Materials Management -> Purchasing -> Purchase Order -> Release Procedure for Purchase Orders -> Define Release Procedure for Purchase Orders.

Configure Release Indicator

Use following SPRO path for configuring these elements of release strategy.

SPRO: Materials Management -> Purchasing -> Purchase Order -> Release Procedure for Purchase Orders -> Define Release Procedure for Purchase Orders.

Configure Release Strategies

Use following SPRO path for configuring these elements of release strategy.

SPRO: Materials Management -> Purchasing -> Purchase Order -> Release Procedure for Purchase Orders -> Define Release Procedure for Purchase Orders.

Configure Workflow

Use following SPRO path for configuring workflow for the above configured release strategy.

SPRO: Materials Management -> Purchasing -> Purchase Order -> Release Procedure for Purchase Orders -> Define Release Procedure for Purchase Orders.

When you click on this option, system will give sub options to proceed further. Please select Workflow. Keep the cursor on Workflow and click on Choose button.

Regards

SAP-MM4U